16 Free Challenge Administration Software program Choices to Hold Your Workforce On Observe

92% of U.S. employees really feel that they may collaborate higher with their colleagues.

Two marketers discussing free project management software

Managing a number of initiatives without delay, delegating duties, and collaborating throughout groups is tough on an excellent day — however can grow to be downright unattainable when unexpected obstacles get in the best way. The information proves that undertaking administration is not any stroll within the park for many of us.

When that impacts the enterprise, it turns into an excellent larger drawback. Miscommunication and inefficiencies in your undertaking administration course of can result in complicated and demanding experiences in your workers. It could actually hinder your organization’s capacity to fulfill your purchasers’ wants or hit end-of-year objectives.

Happily, there are many free undertaking administration apps to maintain your staff on observe with out breaking the financial institution.

Download Now: Free Project Management Template

In a free undertaking administration device, you’ll usually have the ability to create numerous initiatives, come-up with to-do lists, assign duties to staff members, and observe a undertaking’s progress till completion. Paid undertaking administration instruments provide extra storage, extra initiatives, and extra seats for the staff. However for small groups, a free undertaking administration device will do the trick.

The low buy-in makes it a pure alternative. With free undertaking administration software program, your staff can collaborate significantly better, decreasing the danger of miscommunications and holding everybody in control on team-wide initiatives. It’s additionally useful for particular person staff members. They will use it to spice up their productiveness and guarantee they’re on observe.

To streamline your course of and guarantee everybody in your staff is on the identical web page, check out these distinctive free undertaking administration instruments.

1. Challenge.co

Project.co Free Project Management Software

Challenge.co is a client-facing undertaking administration system that connects your staff together with your purchasers’ groups in a single place. Each bit of labor you do will be arrange as its personal undertaking, with its personal dialogue feed, notes, duties, staff, and funds. You too can document time spent on every undertaking.

A wide range of completely different job and undertaking views can be found, together with calendar, scheduler, and Kanban view — to present you an outline of the work that is taking place inside your staff.

Options embody:

  • Skill to shortly add/invite each inside and exterior customers
  • Dialogue feed for every undertaking — with electronic mail alerts (and the power to answer by electronic mail with out logging in)
  • Number of job views — which will be filtered — giving your complete staff, every division, and even particular person customers their day by day/weekly job lists
  • Reporting instruments that measure your most and least worthwhile or environment friendly initiatives
  • Skill to combine fee options and shortly, securely take card funds by means of the system

Pricing: Free for 14 days; $10/consumer/month

2. Wrike

Project management software by Wrike

Wrike stands out as an distinctive undertaking administration device for groups who need the choice to customise workflows and edit and revise initiatives from inside the platform itself. The device gives the power to paint code and layer calendars, and its cell app permits colleagues to replace undertaking info on-the-go. You may add feedback to sections, movies, or paperwork, and create customized fields to export knowledge most related to your organization.

Options embody:

  • Safety measures to make sure solely approved personnel can entry info
  • Exercise Stream to permit undertaking managers to micromanage small duties, see actions in chronological order, and tag staff members
  • The choice to unfollow actions to declutter your individual private Stream
  • Electronic mail and calendar synchronization
  • Constructed-in modifying and approval options

Pricing: Free; $9.80/consumer/month (Skilled); $24.80/consumer/month (Enterprise); Customized (Enterprise)

3. Toggl Plan

Project management software by Toggl Plan

Toggl Plan is an efficient undertaking administration device to automate your job delegation course of and visualize which undertaking duties have been accomplished, and which have not. In case your staff usually collaborates with different departments on initiatives, this could be a great tool for you.

Options embody:

  • Gantt-chart visualization to trace essential deadlines and initiatives
  • Integrations with Slack, Github, Evernote, and others
  • Workforce collaboration possibility by means of shared calendars and job notes

Pricing: Free for 14 days; $8/consumer/month (Workforce); $13.35/consumer/month (Enterprise)

4. ClickUp

Project management software by ClickUp

Picture Supply

ClickUp gives a couple of spectacular options to customise the all-in-one undertaking administration device to fit your staff members, together with the choice for every consumer to decide on considered one of three other ways to view their initiatives and duties relying on particular person choice. In case your advertising and marketing staff overlaps with gross sales, design, or improvement, that is an efficient answer, because it gives options for all of these 4 groups.

Options embody:

  • Integrates with HubSpot (Could require a paid account)
  • The flexibility to arrange your initiatives based mostly on precedence, and assign duties to teams
  • The choice to set objectives to remind groups what they’re aiming to perform
  • Google Calendar two-way sync
  • A simple method to filter, search, kind, and customise choices for managing particular duties
  • Exercise stream with mentions functionality
  • Picture mockups
  • 57 built-in apps

Pricing: Free; $5/consumer/month

5. nTask

Project management software task board by nTask

One other free software program that comes with quite a lot of options for undertaking and job managers is nTask. This program has a few free-range instruments for anybody trying to work as a person or knowledgeable undertaking supervisor.

nTask helps a number of initiatives and job creation. Customers may also outline staff chief roles, price range, milestone and time monitoring standards which are particular to related initiatives. Understanding the wants of superior undertaking managers, nTask additionally gives an interactive Gantt chart characteristic. It may be personalised by a easy drag and drop mechanism to align the undertaking to ongoing real-life modifications.

Options embody:

  • A strong in-app collaboration system
  • Integration with Slack and lots of different third-party apps
  • The flexibility to ask stakeholders to view ongoing initiatives
  • Useful resource administration
  • Workforce administration by way of an admin-controlled course of
  • A number of workspaces devoted to completely different initiatives and duties

Pricing: Free (Primary); $2.99/consumer/month (Premium); $7.99/consumer/month (Enterprise); Customized (Enterprise)

6. Teamwork

Project management software by Teamwork Picture Supply

Teamwork is a undertaking administration software program and collaboration platform that helps in-house and distant groups keep organized and productive. Every undertaking helps you to simply add recordsdata, assign duties and deadlines, and chat with teammates. By centralizing your undertaking info, you’ll be able to assist remove extra misunderstandings and missed deadlines.

Options embody:

  • Straightforward integration with HubSpot (Could require a paid account)
  • Teamwork Chat Instantaneous Messenger that will help you keep in your workflow and be best
  • Time monitoring to grasp capability and the place a staff spends their time
  • Dashboards, Substasks, and Milestones to assist observe progress of initiatives

Pricing: Free; $10/consumer/month (Ship); $18/consumer/month (Develop); Customized (Enterprise

7. Freedcamp

Project management software by Freedcamp

Picture Supply

Freedcamp is a feature-rich undertaking administration device that is designed for private {and professional} use. Every undertaking has its personal duties, milestones, recordsdata, discussions, and timelines, in addition to a problem tracker and calendar. The dashboard provides you a transparent, concise overview of what is going on on in your staff, together with exercise, initiatives, and duties.

Options embody:

  • Message-board dialogue feed, with the power to create and perform discussions on any subject
  • Highly effective calendar view that lays out all upcoming occasions
  • Third-party integrations together with Google Drive, Google Calendar, Dropbox and extra

Pricing: Free; $1.49/consumer/month (MInimalist); $7.49/consumer/month (Enterprise); $16.99/consumer/month (Enterprise)

8. Asana

Project management software by Asana

Asana, some of the well-known undertaking administration options, has a clear and user-friendly interface. The all-in-one device helps you to create boards to visualise which stage your undertaking is in, and use reporting to maintain observe of completed duties and duties that want your consideration.

Options embody:

  • The flexibility to create templates to automate mundane duties
  • The flexibility to collaborate and share info throughout the staff, privately and securely
  • The choice to set safety controls and designate admins
  • Over 100 integrations for a extra environment friendly start-to-finish course of
  • The flexibility to create customized undertaking fields, share paperwork, and filter duties
  • HubSpot integration for seamless syncing of workflows and phone exercise

Pricing: Free (Primary); $10.99/consumer/month (Premium); $24.99/consumer/month (Enterprise); Customized (Enterprise)

9. Monday.com

Project management software by Monday.com

Monday.com, a undertaking administration device that additionally gives HR and IT instruments, lets you create staff member standing updates so your distant and versatile groups know their coworkers’ schedules. It lets you simply entry undertaking updates at-a-glance in order that nothing falls between the cracks.

Options embody:

  • Customizable workflows to prioritize your staff’s wants and maintain menial duties
  • Gantt chart for visualizing due dates and undertaking timelines
  • Integrations with widespread instruments equivalent to Slack, Microsoft Groups, and Google Calendar
  • Workforce member standing updates for distant or versatile staff members
  • HubSpot integration so that everybody can collaborate on contact and deal administration (Could require a paid plan)

Pricing: Free for 14 days; $8/consumer/month (Primary); $10/consumer/month (Normal); $16/consumer/month (Professional); Customized (Enterprise)

10. Paymo

Project management software by Paymo

Paymo’s free model solely permits entry for one consumer, however should you’ve received a small staff otherwise you’re a freelancer, this might be an environment friendly possibility for monitoring billable hours and invoicing purchasers. Together with monitoring funds, Paymo additionally lets you set up undertaking timelines, create to-do lists, and keep on high of your budgets for a number of initiatives without delay.

Options embody:

  • Kanban boards for straightforward, at-a-glance undertaking updates
  • Time monitoring to maintain everybody on the identical schedule
  • File sharing and Adobe CC extension for straightforward sharing of belongings
  • Timesheet reporting to maintain stakeholders within the loop
  • Challenge templates to jumpstart initiatives with a click on

Pricing: Free; $9.95/consumer/month (Small Workplace); $15.79/consumer/month (Enterprise)

11. Trello

Project management software by Trello

Trello is a drag-and-drop device that permits you to transfer initiatives — private, or skilled — by means of workflow phases, all the best way to completion.

You outline what these phases are — whether or not it is work undertaking statuses like ‘On Maintain,’ or private undertaking classes like ‘Issues to purchase!’ — with duties represented as ‘playing cards.’ Every card will be given a reputation, assigned to a person, given a due date — and have recordsdata, equivalent to pictures, connected to it.

Options embody:

  • Templates for a spread of various undertaking sorts, from enterprise to training to non-public productiveness
  • Skill so as to add attachments equivalent to pictures to any card on any board
  • Customise your workflow phases to mirror your precise course of
  • Easy drag-and-drop motion of playing cards by means of workflow phases
  • HubSpot integration for syncing advertising and marketing, gross sales, and repair workflows into to-do lists (Could require a paid plan)

Pricing: Free; $10/consumer/month; Customized (Enterprise)

12. Todoist

Project management software by Todoist

Todoist is an easy however highly effective device that permits you to create highly effective, interactive to-do lists. To-do objects will be assigned precedence ranges, assigned to folks in your staff and flagged — with customizable reminders (though these are a premium characteristic). Actionable objects may also be categorised into completely different initiatives, making a easy, simply comprehensible construction the place every ‘listing’ has a title (undertaking identify) and a sequence of actions. This all makes it an especially versatile, customizable device to get work performed.

Options embody:

  • Template lists to encourage and information you
  • Recurring due dates for repeatedly recurring duties
  • Productiveness visualizations and ‘Karma’ factors for accomplished duties and streaks
  • Labels, notification and dialogue feeds to maintain you organized
  • Integrates with HubSpot (Could require a paid account)

Pricing: Free; $3/consumer/month (Professional); $5/consumer/month (Enterprise)

13. MeisterTask

Project management software by MeisterTask

Picture Supply

MeisterTask is a undertaking administration device that lets you create Kanban boards, set recurring duties, observe undertaking instances, and create customized fields. You may routinely import knowledge from different instruments equivalent to Trello and Asana, permitting you to get instantly to work with out dropping time.

Options embody:

  • As much as 3 initiatives on the free model
  • File attachments for initiatives
  • Customized undertaking icons to make duties stand out
  • Time monitoring in order that no deadlines fall by means of the cracks

Pricing: Free; $8.25/consumer/month (Professional); $20.75/consumer/month (Enterprise); Customized (Enterprise)

14. Bitrix24

Project management software by Bitrix24Britrix24’s undertaking administration software program contains Kanban boards, Gantt charts, job counters for straightforward prioritization, and reviews for analyzing the time intensiveness of various duties. You too can create to-do lists inside duties.

Options embody:

  • Recurring duties for straightforward job creation and automation
  • Integration with Billable Hours, which is very helpful should you work with freelancers
  • Activity statuses to simply maintain observe of progress
  • Month-to-month reviews on time spent on duties

Pricing: Free; $19/month (Begin+); $55/month (CRM+ and Challenge+); $79/month (Normal Enterprise Plan); $159/month (Skilled Enterprise Plan)

15. Airtable

Project management tool by AirtableAirtable is a customizable spreadsheet and database app that can be utilized to create a undertaking administration device in your staff. Its undertaking tracker template lets you simply handle initiatives in a well-recognized spreadsheet-like setting, making it splendid for Excel and Google Sheets lovers.

Options embody:

  • Subtask creation inside duties
  • Skill to assign duties and set up time estimates
  • Extra templates for holding distant groups aligned, equivalent to a staff hub and asset tracker
  • Extremely customizable for various groups
  • Integration with widespread instruments equivalent to HubSpot, Asana, Dropbox, Google Workspace, and Slack

Pricing: Free; $10/consumer/month (Plus); $20/consumer/month (Professional); Customized (Enterprise)

16. ProofHub


ProofHub is a undertaking administration and staff collaboration software program that permits undertaking managers to keep up full management over their duties, groups, initiatives, and communication. Managers can assign duties and deadlines to staff members and simply maneuver between easy to-do lists and agile kanban boards which are customizable.

ProofHub has a notes characteristic and a devoted discussions part to retailer your essential info and perform real-time conversations together with your staff members. Get real-time notifications every time somebody makes an replace to a ticket.

Options embody:

  • On-line proofing device to assessment recordsdata and annotate design recordsdata utilizing markup instruments
  • In-built chat software to attach with staff members
  • Varied undertaking views together with Kanban boards, Desk View, and strong Gantt charts
  • Time tracker and timesheets to maintain observe of your staff’s timelines
  • Challenge reviews with an in depth overview of total undertaking progress
  • Me-view and an exercise tracker to maintain observe of your duties and staff actions
  • Challenge calendar with occasions, milestones, and deadlines

Pricing: $45/month (Important), $89/month (Final Management)

Challenge Administration in HubSpot

For those who’re a HubSpot consumer, chances are you’ll have already got what it’s essential to handle your groups and to-do’s.

For instance, our free CRM contains job administration software program that Gross sales and Service groups can use to trace, handle, and report on ongoing actions.

Options embody:

  • A personalised dashboard with an outline of duties, conferences, and contacts.
  • Sync your calendar and contacts inside your CRM.
  • Add new duties proper out of your to-do listing, electronic mail inbox, or workflows.
  • View insights on exercise progress– together with metrics like calls made, offers created, and actions accomplished.

HubSpot's task management toolGet Began with the Activity Administration Device

Entrepreneurs with Advertising Hub Skilled or above can use the Campaigns device to do related administration geared towards advertising and marketing duties. You may create duties, share feedback, and observe your work in a calendar view. The device can be utilized to handle your campaigns, adverts, occasions, and different customizable initiatives all from one place.

It could actually additionally assist align your Gross sales and Advertising groups by giving each entry to real-time reporting on marketing campaign efficiency.

Lastly, a lot of your favourite undertaking administration instruments can combine with a CRM like HubSpot. (Relying on the device, this may increasingly require a paid account.) This may supercharge your Gross sales, Service, and Advertising groups by routinely connecting your buyer knowledge to your initiatives and duties.

Some ways in which HubSpot customers do that embody:

  • Mechanically creating new duties or occasions out of shape submissions
  • Producing follow-up reminders after stay occasions
  • Handing off initiatives between groups based mostly on deal stage

Streamline Workflows with a Challenge Administration Device

Utilizing a undertaking administration app will empower your staff to work extra effectively and collaborate extra seamlessly. With hurdles out of the best way, you’ll be able to assure that your staff can deal with what issues: bringing in additional leads, promoting to extra prospects, and empowering extra clients to develop alongside your corporation.

Editor’s word: This put up was initially printed in August 2018 and has been up to date for comprehensiveness.

Supply hyperlink